A dedicated assistant for your calendar. inbox. CRM. calls. travel. invoices.
Get a fully managed team member on a flexible month-to-month plan. We recruit them, onboard them and stay responsible for the work they do.
- Free replacement
- Dedicated account manager
- Meet your assistant in 4-14 days
Trusted by leaders across various organizations
Why business owners call us
You didn't start a business to
Offsite Virtual Pro gives you a dedicated, fully managed assistant who takes the daily admin off your plate, so your time goes to clients, growth and the work only you can do.
Calendar
Emails
CRM
Research
Phone calls
Projects
Supplies
Invoices
Social media
Travel plans
Follow-ups
Reports
Services
What can your assistant
Nine areas our assistants handle every day. Pick one, or hand over the whole list.
Manage your calendar
Manage complex personal and team calendars, and coordinate times for team meetings.
Respond to emails
Let your assistant manage emails, conduct follow-ups, and forward important and urgent emails.
Handle CRM tools
Conducts research, inputs data, updates records, and gathers information for your CRM tools.
Research and reports
Collects data from various platforms and generates reports and insights as needed.
Receive your calls
Your assistant handles phone calls, takes notes, and answers or routes them as needed.
Project management
Oversees projects, coordinates tasks, manages deadlines, and keeps team collaboration smooth.
Order products and supplies
Handles tasks like ordering office supplies and furniture, and arranging team lunches.
Track expenses and invoices
Creates and sends invoices, tracks payments, and records company expenses.
Make travel arrangements
Prepares itineraries for executives, books hotels and transportation, and manages travel plans.
A day with your assistant
What gets done for you
Every evening your assistant sends a short update, so you always know what moved without having to ask.
Your OVP Assistant
I took care of your flights, accommodations and transportation based on your preferences, and sent the itinerary to your email for easy reference.
Your OVP Assistant
I followed up with 6 prospects, emailed 40 new leads, updated 44 contacts in the CRM, and booked 1 new meeting for tomorrow on your calendar.
Your OVP Assistant
I reviewed today’s expenses, organized your receipts, updated your records, and made sure everything is ready for your accounting team.
Why Offsite Virtual Pro
A fully managed
1 client
per assistant. Your work never competes for attention.
Dedicated to your business
Your assistant works with just one client, learning and mastering your processes over time.
Reliable coverage
Someone is always ready to step in during absences, emergencies or turnover, so work doesn’t stop.
Quality control built in
We watch for potential issues and resolve them on your behalf, before they slow you down.
A full team behind them
Trainers, supervisors, customer success managers and a quality management system support your assistant.
Scale up or down
Add hours as you grow, or pause with a 10-day notice. No conventional hiring process.
By the numbers
What working with us
Every figure here is one Offsite Virtual Pro already publishes.
73-81%
lower cost than the same hire locally, depending on the role
14
days on average to have someone working for you
$0
is the typical cost to replace someone who isn’t the right fit
10
days’ notice is our standard window to pause or cancel
160
hours a month on a full-time plan
3
candidates on your shortlist, so you choose rather than accept
1
client per professional, so your work never competes for attention
5
years building and leading remote teams
Share your requirements
Tell us about your ideal assistant and get started with a $199 deposit, or try Pay-As-You-Go for full flexibility.
Meet your Customer Success Manager
Your CSM confirms your start date, discusses your goals and answers every question for a smooth onboarding.
Meet your OVP Assistant
Within 4-14 days we match you with an assistant selected for your needs and ready to contribute from day one.
The OVP Workspace
Delegate, train and manage
Every client gets free access to the OVP Workspace, built to help you communicate with, delegate to, train and manage your assistant.
Secure communication
End-to-end encryption keeps every conversation private.
Guided training
Assistants keep building skills and best practices for your needs.
Screen recording
Record a task once and your assistant learns it fast.
Cloud storage
Files, videos and training materials in one shared space.
Compare your options
Why not just
You can. Here is what changes when your assistant is fully managed.
Offsite Virtual Pro
Freelancer marketplace
In-house hire
A shortlist of screened candidates to interview
Free replacement if the fit is wrong
Dedicated account manager and supervision
Cover during absences and turnover
Month-to-month, pause with 10-day notice
Private workspace with training tools
Offsite Virtual Pro
A shortlist of screened candidates to interview
Free replacement if the fit is wrong
Dedicated account manager and supervision
Cover during absences and turnover
Month-to-month, pause with 10-day notice
Private workspace with training tools
Freelancer marketplace
A shortlist of screened candidates to interview
Free replacement if the fit is wrong
Dedicated account manager and supervision
Cover during absences and turnover
Month-to-month, pause with 10-day notice
Private workspace with training tools
In-house hire
A shortlist of screened candidates to interview
Free replacement if the fit is wrong
Dedicated account manager and supervision
Cover during absences and turnover
Month-to-month, pause with 10-day notice
Private workspace with training tools
Pricing
Simple plans.
Every plan includes a free replacement, a dedicated account manager, quality control and the OVP Workspace. Prices in USD.
Pay-As-You-Go
By the hour, for immediate help-
First hour $12. Minimum 4 hours.
-
Immediate assistance
-
Free replacement
-
Dedicated account manager
-
OVP Workspace access
-
Quality control and supervision
-
Choose from available slots
-
5 GB file storage
Part-Time
One dedicated assistant, 80 hours a month-
Intro offer: $649/month for your first 2 months.
-
80 hours per month
-
Dedicated assistant
-
Free replacement
-
Dedicated account manager
-
OVP Workspace access
-
Quality control and supervision
-
10 GB file storage
Full-Time
One dedicated assistant, 160 hours a month-
Intro offer: $999/month for your first 2 months.
-
160 hours per month
-
Dedicated assistant
-
Free replacement
-
Dedicated account manager
-
Hours that suit your schedule
-
Share with colleagues
-
Unlimited file storage
Subscriptions start with a $199 deposit. Pause or cancel with a 10-day notice.
Need something more customized?
Let’s review the hours and the tasks involved, and put together a plan that matches how your team actually works.
Client stories
Don't just take
Reviews from business owners and teams we support
FAQ
Questions,
Still unsure? Ask us anything on a free consultation call, or use the live chat.
What is a Virtual Assistant (VA)?
A skilled professional who supports your business remotely with administrative, creative or technical work, such as scheduling, data entry, customer service and social media, so you save time.
How do I communicate with my Virtual Assistant?
Through the OVP Workspace, built on Zoho: a secure platform for messaging, task management, file sharing and screen recording with your assistant and our team.
How do you ensure data privacy and security?
We use secure communication platforms, every assistant signs a non-disclosure agreement, and all assistants are trained on data confidentiality.
Can I choose the Virtual Assistant I want to work with?
Yes. We give you a shortlist of qualified assistants based on your needs. You interview them and choose the one who fits best.
Are your Virtual Assistants full-time employees?
Subscription assistants are remote professionals who work on a flexible basis. You choose part-time or full-time hours to match your workload.
What time zones do your Virtual Assistants work in?
Yours. Our assistants work to your preferred time zone, and we match you with someone who can meet your schedule.
What if I'm not satisfied with my Virtual Assistant?
Tell your account manager. We will work with you to fix the issue or provide a replacement at no extra cost.
How do you ensure the quality of your Virtual Assistants?
Rigorous screening, ongoing training and regular client check-ins. Supervisors also review work and communication to give feedback and keep improving.
Can I cancel or pause the service at any time?
Yes. Plans are flexible. Pause or cancel with a 10-day notice.
Why choose Offsite Virtual Pro?
Vetted professionals, flexible plans tailored to you, a dedicated account manager and quality control on every account, and transparent pricing with no hidden fees.
Book a free consultation
Hand it off.
Tell us what’s eating your week. We’ll show you how a dedicated assistant would handle it, and match you in 4-14 days.
Live chat available 9-5 EST