A busy and growing accounting firm looking for a reliable, sharp, and proactive Office Manager to help keep things running smoothly behind the scenes. If you’re an organized go-getter who thrives in fast-paced environments and has experience supporting senior executives—especially within an accounting firm—we’d love to meet you.

🧾 What You’ll Be Doing:

You’ll support the leadership team with a wide range of tasks that keep the business moving. These include:

• Invoicing & Payments: Create and send invoices, track client payments, and log company expenses with accuracy.

• Research: Conduct industry or market research and compile clear, comparative summaries.

• Document Management: Organize and maintain digital files and folders for quick, easy access.

• Data Entry: Create lead lists, record meeting minutes, transcribe notes, and assist with payroll tracking.

• Product & Vendor Research: Research vendors/products, place orders, and help coordinate deliveries or samples.

• CRM Management: Maintain and update CRM tools used for client communication, marketing, and sales campaigns.

• Project Support: Assist in project tracking, internal updates, and managing important data.

• Scheduling: Manage calendars, coordinate team meetings, and ensure everyone’s where they need to be on time.

• Travel Planning: Book flights, hotels, and car rentals for team members when needed.

• Phone Handling: Make and receive calls for scheduling, client follow-ups, or gathering information.

• Inbox Management: Organize and clean up email inboxes, prioritize important messages, and flag anything urgent.

• Presentations & Reports: Create reports and presentation decks from compiled data.

• Online Presence: Upload website content, manage online reviews, and ensure online profiles are current.

• Administrative Support: Handle general virtual assistant tasks as needed to support the team and clients.

✅ What We’re Looking For:

• Accounting Firm Experience (A major asset): You’ve worked in an accounting or finance setting and understand the importance of precision and confidentiality.

• CRM Savvy: You know how to navigate and maintain CRM systems for tracking relationships, tasks, and client activity.

• Strong English Skills: You can communicate clearly, professionally, and confidently (at least B2 level English required).

• Detail-Oriented Listener: You absorb instructions quickly, take thorough notes, and spot inconsistencies before they become problems.

• High IQ & Attention to Detail: You’re intellectually sharp, quick to understand complex processes, and don’t miss the small stuff.

• Remote-Ready: You’re fully equipped to work from home and comfortable with remote collaboration tools.

• Flexible & Reliable: You’re proactive, independent, and dependable—especially during US working hours.

💻 Technical Requirements:

• USB noise-canceling headset (required)

• Working webcam (for occasional team calls)

• A computer with at least 1.8 GHz processor and 4 GB RAM

• Internet: Minimum 25 Mbps wired connection (main), 10 Mbps backup

🎁 What You’ll Get:

• Paid training & onboarding support

• Performance incentives 

• Long-term job security and stability

• Growth opportunities and skill development

• A friendly and inclusive team culture

• 100% remote work (no commuting, ever!)

⏰ Work Schedule:

• Full-time: Monday to Friday, 9 AM – 6 PM EST

• US hours only – night shift for most international applicants

If you’re someone who takes pride in staying organized, being a trusted partner to leadership, and working efficiently behind the scenes, we want to hear from you. Apply now and join a team that values your skillset and supports your growth!

PHP 38,454 – 62,622.6 per month