How We Help / Business Support
Hire a personal assistant.
Your calendar, your inbox, your arrangements. One person who holds the detail so your day stops being admin with meetings in it.
Trusted by leaders across various organizations
What this role does
The work a personal assistant
A starting scope, not a limit. The brief is written around your business before anyone is sourced.
Calendar, work and personal
Managing complex personal and team calendars and coordinating times for meetings, as the live service describes it.
Email management
Managing email, conducting follow-ups and forwarding what is important or urgent.
Receiving your calls
Handling phone calls, taking notes and attending or routing them as required.
Ordering products and supplies
Miscellaneous needs such as office supplies, furniture and team lunches.
Expenses and invoices
Creating or sending statements and invoices, tracking payments and recording company expenses.
Travel arrangements
Preparing itineraries, booking hotels and transport and keeping the plan in one place.
Who it is for
When this role is
If one of these sounds like your week, this is usually the role to start with.
Your diary runs you
Back-to-back weeks with no gap to think, and rescheduling that eats the gaps you do get.
Work and life overlap
The arrangements that keep both running are not separable, and handing over only half of them does not help.
You want one person, not a pool
Continuity matters more to you than raw capacity.
How it works
From brief to
The same sequence for every role we fill. What changes is the depth of the brief and the size of the shortlist.
Tell us the role
We start with the work itself: the tasks, the hours, the tools and what a good first 90 days looks like. Nothing gets sourced until that brief is agreed.
We recruit and screen against it
We recruit into your brief rather than sending whoever is free, then screen for skills, communication and real-world judgement. Placements average 14 days.
You interview, we onboard
You meet the shortlist and choose. We handle onboarding so the first day is a working day, and your account manager stays with the engagement.
Why Offsite Virtual Pro
Why clients hire this role
A marketplace hands you a search box. Recruiting it yourself hands you a project. We take on the hiring and stay responsible for how it goes.
Screened before you meet anyone
Skills, written and spoken English and how a candidate handles the kind of work you described. Background checks and personality profiling sit behind the shortlist.
A replacement policy, not an apology
If a placement is not working, we replace them at no extra cost and your account manager runs the handover so the work keeps moving.
A dedicated account manager
One person who knows your business, watches quality and is accountable for the engagement, rather than a ticket queue.
Ten days’ notice, either way
Plans are month to month. Pause or cancel with 10 days’ notice, so the commitment matches how the work actually moves.
Questions
Before you
The questions clients ask most about this role, then the ones they ask about working with us.
Is this the same as an Executive Assistant?
They overlap. The executive assistant role sits more senior, carries more judgement and prepares work rather than only coordinating it, which is why it is priced higher.
Will the same person work with me every day?
Yes. Your assistant works with one client, so they build context rather than splitting attention.
Can they handle personal as well as business tasks?
Yes, and most do. The live service describes managing your calendar both at work and outside it.
How do I communicate with my assistant?
Through the OVP Workspace, built on Zoho: a secure platform for messaging, task management, file sharing and screen recording with your assistant and our team.
Can I choose the person I work with?
Yes. We give you a shortlist of qualified candidates based on your needs. You interview them and choose the one who fits best.
What if it is not working out?
Tell your account manager. We will work with you to fix the issue or provide a replacement at no extra cost.
How do you handle data privacy and security?
We use secure communication platforms, every assistant signs a non-disclosure agreement, and all assistants are trained on data confidentiality.
Can I pause or cancel?
Yes. Plans are flexible. Pause or cancel with a 10-day notice.
Pricing
Two ways to run it.
Part-time or full-time, one monthly price, month to month.
Part-Time
80 hours a month-
One dedicated professional
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Free replacement
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Dedicated account manager
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OVP Workspace access
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Quality control and supervision
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Pause or cancel on 10 days’ notice
Full-Time
160 hours a month-
One dedicated professional
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Free replacement
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Dedicated account manager
-
OVP Workspace access
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Hours that suit your schedule
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Pause or cancel on 10 days’ notice
Prices are an average and can vary by candidate, depending on experience and the scope of the brief. Subscriptions start with a $199 deposit. Pause or cancel with a 10-day notice.
[Careers link – Jason to confirm] Looking to work as a Personal Assistant rather than hire one? Apply for this role
Book a free consultation
Tell us the role.
Bring us the work you need covered and we will map the brief, the hours and what it costs to run.
Live chat available 9-5 EST