How We Help / Business Support
Hire an executive assistant.
Senior support for a senior diary. Someone who prepares the week rather than just booking it, and who can be trusted with the things you cannot delegate twice.
Trusted by leaders across various organizations
What this role does
The work an executive assistant
A starting scope, not a limit. The brief is written around your business before anyone is sourced.
Diary ownership
Running a complex calendar across a leadership team, resolving conflicts before they reach you and protecting the thinking time.
Meeting preparation
Assembling the papers, the agenda and the background so you walk in ready rather than reading in the first ten minutes.
Inbox and correspondence
Drafting, triaging and following up, at a standard you would be happy to have gone out under your name.
Follow-through
Tracking the actions that come out of meetings and chasing them so decisions turn into work.
Expenses and invoices
Statements, invoices, payment tracking and expense records kept current rather than reconstructed at month end.
Travel and logistics
Itineraries, hotels and transport, with the detail checked before you need it.
Who it is for
When this role is
If one of these sounds like your week, this is usually the role to start with.
You lead a team
Your calendar is not just yours, and coordinating around it is a job in itself.
Preparation is the gap
Meetings happen, but you go in cold because nobody had time to pull the material together.
Things fall through
Actions are agreed and then quietly do not happen, because nobody owns the follow-up.
How it works
From brief to
The same sequence for every role we fill. What changes is the depth of the brief and the size of the shortlist.
Tell us the role
We start with the work itself: the tasks, the hours, the tools and what a good first 90 days looks like. Nothing gets sourced until that brief is agreed.
We recruit and screen against it
We recruit into your brief rather than sending whoever is free, then screen for skills, communication and real-world judgement. Placements average 14 days.
You interview, we onboard
You meet the shortlist and choose. We handle onboarding so the first day is a working day, and your account manager stays with the engagement.
Why Offsite Virtual Pro
Why clients hire this role
A marketplace hands you a search box. Recruiting it yourself hands you a project. We take on the hiring and stay responsible for how it goes.
Screened before you meet anyone
Skills, written and spoken English and how a candidate handles the kind of work you described. Background checks and personality profiling sit behind the shortlist.
A replacement policy, not an apology
If a placement is not working, we replace them at no extra cost and your account manager runs the handover so the work keeps moving.
A dedicated account manager
One person who knows your business, watches quality and is accountable for the engagement, rather than a ticket queue.
Ten days’ notice, either way
Plans are month to month. Pause or cancel with 10 days’ notice, so the commitment matches how the work actually moves.
Questions
Before you
The questions clients ask most about this role, then the ones they ask about working with us.
Why is this priced above a personal assistant?
It is a more senior role. The brief is heavier on judgement, preparation and independent follow-through, so the candidates we shortlist are more experienced.
Can they manage other assistants or junior staff?
That depends on the candidate and the brief. Raise it on the call and we will screen for it.
How much context do they need before they are useful?
Expect the first fortnight to be onboarding. A deliberate handover, with recorded walkthroughs and a standing check-in, makes the difference.
How do I communicate with my assistant?
Through the OVP Workspace, built on Zoho: a secure platform for messaging, task management, file sharing and screen recording with your assistant and our team.
Can I choose the person I work with?
Yes. We give you a shortlist of qualified candidates based on your needs. You interview them and choose the one who fits best.
What if it is not working out?
Tell your account manager. We will work with you to fix the issue or provide a replacement at no extra cost.
How do you handle data privacy and security?
We use secure communication platforms, every assistant signs a non-disclosure agreement, and all assistants are trained on data confidentiality.
Can I pause or cancel?
Yes. Plans are flexible. Pause or cancel with a 10-day notice.
Pricing
Two ways to run it.
Part-time or full-time, one monthly price, month to month.
Part-Time
80 hours a month-
One dedicated professional
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Free replacement
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Dedicated account manager
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OVP Workspace access
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Quality control and supervision
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Pause or cancel on 10 days’ notice
Full-Time
160 hours a month-
One dedicated professional
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Free replacement
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Dedicated account manager
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OVP Workspace access
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Hours that suit your schedule
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Pause or cancel on 10 days’ notice
Prices are an average and can vary by candidate, depending on experience and the scope of the brief. Subscriptions start with a $199 deposit. Pause or cancel with a 10-day notice.
[Careers link – Jason to confirm] Looking to work as an Executive Assistant rather than hire one? Apply for this role
Book a free consultation
Tell us the role.
Bring us the work you need covered and we will map the brief, the hours and what it costs to run.
Live chat available 9-5 EST