📌 Disclaimer:

This is a generic job description for the position listed below. Actual responsibilities and tools will be discussed further during the final interview stage. Please ensure you are applying for the position that matches your location and experience. We prioritize applicants who are confident in their ability to perform successfully in this role.

Offsite Virtual Pro (OVP) is on an exciting mission to redefine the future of work by helping companies worldwide build elite remote teams and automate their operations. We serve as a one-stop solution for businesses looking to scale efficiently and effectively.

We’re currently looking for a Remote Executive Assistant to join our dynamic team immediately!

📝 Key Responsibilities (may include but are not limited to):

• Create and send invoices, track payments, and record company expenses

• Conduct market or industry research and compile findings into comparative reports

• Organize and maintain digital documents and files

• Perform data entry tasks such as lead list creation, meeting minutes, transcription, and payroll organization

• Research products and vendors, place orders, and coordinate sample deliveries

• Maintain and update CRM systems for marketing and sales campaigns

• Support project monitoring, internal communication, and data management

• Coordinate team calendars, schedule meetings, and ensure timely participation

• Make travel arrangements including flights, hotels, and car rentals

• Handle phone calls and make outbound calls for scheduling or information gathering

• Manage and organize email inboxes based on client preferences and highlight important messages

• Prepare reports and presentation slides based on synthesized data

• Upload content, manage online reviews, and keep online profiles updated

• Perform additional ad hoc administrative tasks as needed

✅ Qualifications:

• Minimum of 3 years experience as an Executive Assistant to senior-level executives (e.g., CEO, COO)

• Bachelor’s degree or relevant certification (required)

• Excellent communication skills via phone, email, and messaging platforms

• Strong English proficiency (at least B2 level, written and spoken)

• Excellent organizational and time management abilities

• Tech-savvy and familiar with remote tools, cloud services, and VoIP

• Proficient in MS Office, Google Workspace, and CRM systems

• Familiarity with online scheduling tools (e.g., Google Calendar)

• Proactive, self-driven, and open to ongoing training

• Willing to work graveyard shifts (US time zone)

💻 Technical Requirements:

• USB headset with noise-canceling microphone

• Working webcam

• Computer with at least 1.8 GHz processor and 4GB RAM

• Internet: Minimum 25 Mbps wired connection (main)

• Backup internet: Minimum 10 Mbps

🎁 Perks & Benefits:

• Health Insurance (HMO)

• Performance Incentives

• Job Security & Long-Term Stability

• Paid Training

• Inclusive, Growth-Oriented Culture

• Career Development & Upskilling

• 100% Remote Work

• Supportive Team Environment

• Fun & Engaging Work Culture

• Holiday Pay & Overtime Compensation

⏰ Work Schedule:

• US Hours (20–40 hours/week)

• Remote / Work-from-Home

💰 Salary Range (with HMO):

Equivalent to approximately $880 – $1,455 USD/month